BPOTY Privacy Policy

As part of the entry process it is necessary for us to collect personal data from you. Bird Photographer of the Year Ltd will at all times respect your privacy and the information you entrust to us. Below you will find details of the basic policies and practices employed by us and on our website, outlining our protocol for collecting, using, maintaining, protecting and disclosing that information.

Bird Photographer of the Year is an annual online international photography competition owned and run by Bird Photographer of the Year Ltd whose registered address is 38 Bridge Street, Andover, Hampshire. SP10 1BW. Our office can be contacted through the following email address info@birdpoty.co.uk. The competition is run by Bird Photographer of the Year Ltd in association with the British Trust for Ornithology and Nature Photographers Ltd. The website is run and hosted by Photocrowd and all entrants will be required to register an account on the on the Photocrowd platform to enter the competition. Their privacy policy can be viewed on their website.

1. Collecting personal information

We may collect, store and use the following kinds of personal information:

a) information about your computer and about your visits to and use of this
website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths)

b) information that you provide when registering on our website (including your name, date of birth and email address)

c) information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use)

d) information relating to any purchases you make of our services and/or goods or any other transactions that you enter into through our website (including your name, address, telephone number, email address, credit card and PayPal details)

e) information contained in or relating to any communications that you send to us or send through our website (including the communication content and meta data associated with the communication)

2. Legal Basis for the processing of your information

Our processing of personal data will satisfy at least one of the following processing conditions:

a) Consent – you have given consent to the processing for one or more specific purposes. You have the right to withdraw consent at any time but this will not affect the lawfulness of processing based on consent before its withdrawal;

b) Necessary for performance of a contract - The processing is necessary for the
performance of a contract with you or in order to take steps at your request prior to entering into a contract. Where this ground applies the provision of the information is a contractual requirement and if you fail to provide it we will be unable to provide the services that you have requested;

c) Legal obligation - The processing is necessary for compliance with a legal obligation to which we are subject;

d) Vital interests - The processing is necessary in order to protect your or another person’s vital interests, e.g. in medical emergencies;

e) Public functions - The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us;

f) Legitimate interests - The processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data. Legitimate interests include transfer of data for internal administrative purposes, market research activities, direct marketing purposes, preventing fraud, ensuring network and information security and reporting criminal acts or threats to public security.

3. Using your personal information

Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website. We may use your personal information to:

a) administer our website and business

b) personalise our website for you

c) enable your use of the services available on our website

d) supply to you services and/or goods purchased through our website

e) send statements and invoices to you, and collect payments from you

f) send you non-marketing commercial communications

g) send you email notifications that you have specifically requested

h) send you marketing communications relating to goods and services that we and our associated partners and sponsors think may be of interest to you, by email or similar technology (you can inform us at any time if you no longer require marketing communications)

i) provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information)

j) deal with enquiries and complaints made by or about you relating to our website

k) keep our website secure and prevent fraud

l) verify compliance with the terms and conditions governing the use of our website.

4. Disclosing personal information

We may disclose your personal information:

a) to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

b) to the extent that we are required to do so by law

c) inconnectionwithanyongoingorprospectivelegalproceedings

d) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk)

e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

f) Except as provided in this policy, we will not provide your personal information to third parties.

5. International data transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy. Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.

6. Security of your personal information

a) We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

b) We will store all the personal information you provide on our secure password and firewall protected servers.

c) All electronic financial transactions entered into through our website will be protected by encryption technology.

d) You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

e) You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

7. Your rights

Whilst we collect and process personal information in order to undertake the competition, BPOTY wishes to protect your rights and here we set out a brief description of them.

You have the right to confirmation as to whether or not we have your personal information and, if we do, the right to obtain a copy of the personal information we hold (this is known as a Subject Access Request). Should you wish to make such a request, please contact us as detailed above.

You have the right to request that we remove some or all of your personal information (though this may not apply where it is necessary for us to continue to use the data for a lawful reason). If you wish to make such a request, please contact us as detailed above.

You have the right to have any inaccurate personal information corrected; and/or to specify some of the purposes for which we may contact you; and/or to specify some of the channels by which we may contact you. You can do this at any time by contacting us directly as detailed above.

If you believe that any aspects of your data protection or privacy rights have been infringed by BPOTY, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk.

8. Amendments

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy.

9. Third party websites

Our website includes hyperlinks to, and details of, third party websites. We have no control over, and are not responsible for, the privacy policies and practices of third parties.

10. Updating information

Please let us know if the personal information that we hold about you needs to be corrected or updated.

11. Cookies

Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.